PAIA Manual
Section 51 Manual compiled in terms of the Promotion of Access to Information Act, No. 2 of 2000.
Introduction
THE IV LOUNGE PTY LTD is a general and cosmetic dental practice.
Contact Details
The following contact details may be used to obtain information in terms of the Act and/or this manual.
Office Manager / CEO:
Dr Johannes Hendrik Scheepers
Postal Address:
Postnet Suite 041, Private Bag X2, Witkoppen, 2098
Street Address:
Office 1.02N, First Floor, Dainfern Square,
C/o William Nicol Drive and Broadacres Avenue,
Dainfern, 2191
Telephone:
060 650 1564
Email:
info@theivlounge.co.za
Information and Guidelines in Terms of the Act
- The Act grants a requester access to records of a private body where the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.
- Requests in terms of the Act must be made in accordance with the prescribed procedures and at the applicable prescribed rates.
- Requesters are referred to the Guide contemplated in Section 10 of the Act, which contains information to assist persons wishing to exercise their constitutional rights under PAIA.
Postal Address: Private Bag 2700, Houghton, 2041
Telephone: +27 11 877 3600
Fax: +27 11 403 0625
Website:
www.sahrc.org.za
Applicable Legislation
The following legislation may be applicable to THE IV LOUNGE PTY LTD, and information may accordingly be available in accordance with such legislation:
- Basic Conditions of Employment Act No. 75 of 1997
- Broad-Based Black Economic Empowerment Act No. 53 of 2003
- Close Corporations Act No. 69 of 1984
- Companies Act No. 71 of 2008
- Compensation for Occupational Injuries and Diseases Act No. 130 of 1993
- Consumer Protection Act No. 68 of 2008
- Second-Hand Goods Act No. 6 of 2009
- Copyright Act No. 98 of 1978
- Electronic Communications and Transactions Act No. 25 of 2002
- Employment Equity Act No. 55 of 1998
- Financial Advisory and Intermediary Services Act
- Financial Intelligence Centre Act No. 38 of 2001
- Income Tax Act No. 58 of 1962
- Insolvency Act No. 24 of 1936
- Labour Relations Act No. 66 of 1995
- National Credit Act No. 34 of 2005
- Occupational Health and Safety Act No. 85 of 1993
- Pension Funds Act No. 24 of 1956
- Promotion of Access to Information Act No. 2 of 2000
- Short-Term Insurance Act No. 53 of 1998
- Skills Development Levies Act No. 9 of 1999
- Skills Development Act No. 97 of 1998
- Trade Marks Act No. 194 of 1993
- Unemployment Insurance Contributions Act No. 4 of 2002
- Unemployment Insurance Act No. 63 of 2001
- Value-Added Tax Act No. 89 of 1991
Subjects and Categories of Records
In order to facilitate a request for access to THE IV LOUNGE PTY LTD records, the subjects and categories of records held by the company are listed below.
Companies Act Records
- Memorandum of Incorporation
- Minutes of Board of Directors meetings
- Records relating to the appointment of directors, auditors, secretary, public officer and other officers
- Share register and other statutory registers
Financial Records
- Annual Financial Statements
- Tax returns
- Accounting records
- Bank statements
- Asset register
- Rental agreements
- Invoices
Income Tax and Other Tax Records
- PAYE records
- Documents issued to employees for income tax purposes
- Records of payments made to SARS on behalf of employees
- VAT records
- Regional Services Levies records
- Skills Development Levies records
- UIF records
Information Technology Records
- Hardware and software licences
- Telephone lines, leased lines and data lines
Personnel Records
- Workers' compensation records
- Employment contracts
- Employment Equity Plan and reports
- Medical aid records
- Pension fund records
- Disciplinary records
- Salary records
- SETA records
- Company policies and procedures
- Leave records
- Training records
Client-Related Records
Records containing information relating to THE IV LOUNGE PTY LTD clients, whether natural or juristic persons, who receive services from THE IV LOUNGE PTY LTD. These may include information provided by the client or information generated by THE IV LOUNGE PTY LTD in respect of that client.
Legal Records
- Various legal agreements, including supplier agreements, lease agreements, service level agreements and brand agreements.
Form of Request for Information
A requester is not automatically entitled to the record in respect of which a request is made. Each request will be evaluated on its own merits in accordance with the Act.
In order for a request to be processed, the requester should:
- Use the prescribed form applicable to requests for access to information.
- Address the request to the CEO of THE IV LOUNGE PTY LTD.
- Provide sufficient detail to enable THE IV LOUNGE PTY LTD to identify the records requested.
- Specify the form of access required.
- Provide the requester's contact details and preferred method of communication.
- Identify the right which the requester wishes to exercise or protect, together with an explanation of why the requested record is required for the exercise or protection of that right.
Prescribed Fees
Where information is requested, other than in respect of certain personal requests, prescribed fees may be payable in accordance with PAIA.
- A requester may be required to pay the prescribed request fee before the request is processed.
- Where preparation of the requested record exceeds the prescribed period, a deposit may be required.
- A requester may have rights of review or appeal in relation to applicable request fees or deposits.
- Access to records may be withheld until applicable prescribed fees have been paid.
Refer to the applicable official PAIA guidance and prescribed fee structure for the latest forms, fees and submission requirements.
